According to Techopedia, Microsoft Outlook is a series of applications that allow real-time collaborative communication and document management in an organization. Microsoft Outlook is a web-based electronic mail application contained in the Microsoft Office 365 Suite. The suite consists of four products: Microsoft Outlook Express, Microsoft Outlook Premier, Microsoft Outlook Mobile and Microsoft Outlook Web Plus. It is used by people all over the world, who use it for business as well as personal emails.
Microsoft Outlook Express is available for free on the Microsoft Office website.
On the other hand, a business needs to purchase Microsoft Outlook Premier or Windows Enterprise Edition to get the full functionality and features of the application. A user can create, customize and organize emails with the help of Microsoft Outlook. Microsoft Outlook offers several functions such as auto-responder, calendar, contacts, tasks and notes, and it helps to manage tasks and documents with the help of the Exchange Server.
When a user logs into a new outlook application, he/she sees a variety of outlook accounts like the Microsoft Outlook Express, Microsoft Outlook Mobile, or Microsoft Outlook Web Plus. The user sees three main folders namely: Inbox, Junk and Spam. The contents of these folders appear in the Inbox folder every day and when a new email message comes, the corresponding folder gets filled with the same content. Similarly, the messages in the Spam folder get sent to the inbox for removal and editing. The mailboxes are available as separate mailboxes from Microsoft Outlook Home.
To start using Microsoft Outlook, you have to open the Microsoft Outlook application. Thereafter, click on ‘start’ button and click on the arrow button near the bottom of the page, which shows the words ‘office’. It is a good practice to create a new password in order to prevent the person from accessing the sensitive information. You can create a new password by clicking on the button named ‘change password’ found at the bottom of the screen.
Once you click on ‘change password’ and create a new password, the outlook prompts you to enter the same. It means that you are setting up a new user account. Once this step is complete, you can move on to the next step which is to select the type of account you want. You have various choices like: Cloud-based, Hybrid and On-demand subscriptions. For the purpose of this exercise, let’s look at the usage of each of these options.
For configuring a basic account with Microsoft Outlook,
you need to download and install the Microsoft Outlook Express (OE) software on your computer. When you install OE, you get a simple web page – commonly known as ‘home’, containing a menu, contacts and settings. This setup page displays the home link, which is the main outlook window. To access ‘Your Organization’ section, you need to click on ‘OAuth’. This is a link which displays the Outlook Express sign-in page where you can enter your user name, password and credentials. By clicking on ‘Create Account’ you are configuring a new Outlook Express account.
The next step is to proceed to the section which is known as ‘OAuth User Access’ and you find it at the very bottom of the page. This is an area where you provide the user name and password you specified at the ‘Create Account’ step of configuring the basic authentication. Outlook then prompts you for your email address. You would need to click on ’email address’ and type this email address into the text box. Now, you are all set to begin using your Outlook Express account.
- This is how you configure Outlook Express to use the Microsoft Exchange Server.
- For any other Microsoft Outlook email client, follow the same process but substitute the ‘Exchange Server’ for ‘MSExchange’.
- This will help you configure your email client to connect with the Microsoft Exchange Server and enable it to use the Exchange ActiveSync feature which is new in Microsoft Outlook for Mac and other email clients that are designed to use the Exchange ActiveSync technology.